Privacy Policy

Privacy Policy

Last updated 18th September 2020

Lyned Davies T/A Yoga for You
Data protection contact: Lyned Davies
info@yogafor-you.co.uk

 

Collection of Personal Information

 

Registration Forms

When any student joins a Yoga for You class, they are asked to complete a registration form.  This includes student name and contact details, emergency contact details, a Health Questionnaire, a Disclaimer, Consent to Retain Contact Information and Communications Opt In / Out.

 

Contact and Emergency Contact Details

Record keeping of students is needed to administer class attendance and is a requirement of my insurance company.

 

The information provided will only be shared with a third party in the case of class cover.  The third party will be a qualified and insured Dru Yoga teacher and be approved by Yoga for You.

 

In the event of an emergency, personal information and / or emergency contact details may be shared with the emergency services.

 

Health Questionnaire

These assist Yoga for You in planning classes and to help students get the most out of each class.

 

The information provided will only be shared with a third party in the case of class cover.  The third party will be a qualified and insured Dru Yoga teacher and be approved by Yoga for You.

 

Consent to Retain Contact Information

Consent is required for me to retain your contact details to administer class attendance and it is a requirement of my insurance company to keep this information for seven years from the last class.  

 

Communication Opt In / Out

Students are given the option to receive email or telephone / text communications about future yoga and meditation classes, events and general updates and to communicate other information I think may be of interest to them.  Contact names, email addresses and telephone numbers will be added to a database for this purpose.

 

You may change your preferences regarding this by emailing info@yogafor-you.co.uk

 

Storage of Student Registration Forms

These forms are stored in a locked metal box file at my home, when they are not in use at class.  I am the only key holder. 

 

Any forms sent by email will be printed and dealt with as above. The email will then be deleted.

 

Information is stored for 7 years after your last class to comply with insurance company criteria.  It will then be destroyed by shredding.

Student Registers

Registers containing student names are kept on paper and in electronic format and may also contain contact details for notification of last minute changes such as cancellation of classes as well as emergency contact information.  A record of attendance is required by my insurance company and to determine the 7 year non-attendance period at which point electronic records are deleted and paper records are destroyed by shredding. 

 

This data may also be flagged to show whether consent has been given to send marketing communications by email or telephone.

 

Links to Other Web Sites
Yoga for You is not responsible for the practices employed by websites linked to or from Yoga for You, nor the information or content contained in them. Please remember that when you use a link to go from Yoga for You to another website, our privacy notice is no longer in effect. Your browsing and interaction on any other website, including those that have a link on our website, is subject to that website's own rules and policies, which you are at liberty to read.

 

Cookies

This site uses cookies and similar technologies to enable services and functionality on our site and to understand your interaction with our service.  When a user first visits the site, only essential cookies and scripts are loaded.  In order to use other types of cookies and scripts (eg functional, advertising, analytics) your consent must be obtained through the cookie banner.  Visitors can either approve all cookie types by simply clicking Accept, or only allow specific types by clicking the Cookie Settings button.

If you wish to stop or control the use of cookies on your browser, please refer to your browser's settings for cookies. Information can be found on the Information Commissioner’s Office website (https://ico.org.uk/for-the-public/online/cookies/)

Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.

 

Changes to Our Privacy Notice
Yoga for You may at times update its privacy notice. You may wish to review this notice periodically. When we change the notice in a material way, we will update the 'last modified' date at the top of this privacy notice. Changes to this privacy notice are effective when they are posted on this page. If you have any questions about this privacy notice, please contact Lyned Davies, info@yogafor-you.co.uk
 

Service User Access to data

In line with ICO guidelines, I will respond to subject access requests for any data I hold.  Following guidelines, requests need to be made in writing and a response will be given within the 1 month allowed. There will be no charge made for data requests. I reserve the right to refuse or charge for requests that are manifestly unfounded or excessive, informing the individual why and notifying the relevant supervisory authority within the month.

The Information Commissioners Office may be contacted by:

calling their helpline on 0303 123 1113
or visiting https://ico.org.uk/global/contact-us/helpline/

General information about General Data Protection Regulation (GDPR) may be found at:

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/